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This article outlines how Acceptable Use Policies (AUPs) are managed and enforced within our system. An AUP defines the rules and guidelines users must follow when accessing digital resources, helping to ensure safe, appropriate, and responsible use of devices and internet services. By using our platform, schools can deploy and monitor AUP compliance across student and staff devices, providing greater oversight and accountability. This guide will walk you through how to create, assign, and manage AUPs effectively within your portal.
Related Packages and Compatibility:
Windows: 10, 11 (64-bit Required)
Policy Configuration
Step 1: Access the AUP Management Page
This will take you directly to the AUP Policies section within the Admin Centre, where you can view, create, and manage your policy templates.
Step 2: Click '+ Create Policy' and enter a Title that clearly identifies the purpose of the policy.
Next, select the Sites and Groups you wish to apply the policy to. This ensures it is only shown to the relevant users within your organization.
Use the Enabled toggle to activate or deactivate the policy. When enabled, the policy will be applied to the selected users; when disabled, it will not be enforced.
Step 3: Set the Start Date for when the policy should begin. Then choose how often it should recur , Daily, Weekly, Monthly, or Yearly , based on your requirements.
Step 4: Enter your AUP display text and click Save.
Formatting Your AUP Text
The AUP (Acceptable Use Policy) display within the Senso platform supports HTML5 formatting. This allows you to customize the look and feel of your message to make it clearer and more engaging for end users. You can apply simple styles such as bold or italic text, coloured fonts, underlining, and even adjust font sizes.
Important: We allow custom HTML within the message field which must include <!DOCTYPE html> The maximum length of the field is 8000 characters
Example HTML:
<!DOCTYPE html>
<html lang="en">
<head>
<meta charset="UTF-8">
<title>AUP Example</title>
</head>
<body>
<div style="text-align: center;">
<p>This is example HTML to be used to set up an AUP policy.</p>
<br>
<p>The user must click the 'Accept' button on the form to continue use of the device.</p>
</div>
</body>
</html>
Managing Acknowledgements
When a user accepts an Acceptable Use Policy (AUP) during logon, the acknowledgment is recorded in the Acknowledgements table. Within the table, users can export, print, reset, or delete the acknowledgements.
To reset or delete an acknowledgement, select the relevant entry using the checkboxes on the left side of the table
You can view acknowledgement's 'here'
Reset - Resetting an acknowledgement will remove the most recent confirmation for that specific user and device. Depending on the recurrence settings previously configured, this may trigger the AUP prompt to appear again during the next logon
Delete - Deleting an acknowledgement will permanently remove all associated AUP records for that user and device. This action does not affect acknowledgements made by other users on the same device, or by the same user on other devices